How managers can move their organization from reactive emergencies to planned activities
Angela Testa, senior vice president of operations at American Campus Communities, strengthens operations without compromising a healthy work environment
Specifying a new computerized maintenance management system (CMMS) or upgrading an existing CMMS is among the most complex tasks maintenance and engineering managers can undertake. To the extent the application fails or succeeds, it will affect the efficiency of the department, as well as the efficiency of all of the other software elsewhere in the organization that interact with the CMMS. And that list of software is growing every day.
With the growing popularity of web-based applications in recent years, managers also now have an even greater range of applications to choose from, as well as the added capability that web-based applications can bring to an organization.
This CMMS Directory offers managers the chance to better understand the range of options, compare available CMMS applications, and locate an application that meets the needs of the technicians, the department and the organization.
|Year Intro./ Price||Hardware
|Database||Modules & Functions|
|2001/ $1,000-2,000 per seat network; $1,000-$3,500 per computer on standalone PCs||PC/ Windows 98 (2nd edition)or higher||Microsoft Access||Work orders, preventive maintenance schedules and worksheets, lubricants, backlog, building work orders, tenant work orders, engineers, outside vendors, repair history, payback calculations|
|American Quality Systems Inc
|1990/ $895||Pentium CPU, 256 MB RAM, 20 MB available hard-drive space/ Windows 2000/XP/Vista||Microsoft Access||Work orders, asset tracking, calendar/usage/on-demand preventive maintenance schedules, inventory control, custom report designer, simple and advanced database queries, form or datasheet styles data-entry screens, standalone service request module|
|2005/ NA||Server: Pentium with 40 GB disk. PC workstation: Pentium 3 with minimal disk/ Windows Server 2003 for application server. Database server: any OS that supports Microsoft SQL server or Oracle. Microsoft IIS for web server.||Microsoft SQL server 2005 and 2000; Oracle 9i||Equipment work orders, work scheduling, preventive maintenance, inventory, multiple warehousing, resources, event tracking, requisitions, purchasing, invoice matching, security, mobile maintenance, web work request, web downtime tracking, mobile inventory, analytics, TabLink supplier catalog access, internet bidding|
|NA/ $1,599-1,699 standalone or LAN workstation license||Desktop: Pentium 1.4 GHz CPU. Web-based: 256 GB RAM/ Desktop: Microsoft Windows 98, 2000 or XP. Web-based: Windows 2000 server with IIS 5 or higher||NA||Asset tracking, service requests and work orders, reports and analysis, interface and data entry, security and electronic signatures, workflow|
|2001/ $10,000-$80,000||PIII 1 GHz; 1 GB RAM, 5 GB hard disk space/ Windows 2000 Pro, 2000 server, 2003 server||SQL server 2000 SP3 or higher||Enterprise and global features, asset management (equipment), maintenance scheduling, labor and craft management, work-order management, parts-inventory management, purchasing|
SAM Pro Enterprise
|1997/ Varies based on modules, options, number of users||Pentium or AMD processors at 1.8 Ghz, 512 Mb memory, 100/1000 network Card/ Windows 2000 or XP||ODBC-compliant, such as SQL or Sybase||Call center, site management, vendor evaluation, dispatch/scheduling, interactive voice response, inventory management, purchase order/invoicing, preventive site maintenance, quote management, online work-order management|
|eMaint Enterprises LLC
|1986; latest version, 1999/ $40 per month per user||Microsoft Internet Explorer 5.0 or higher||Visual FoxPro||Standard: Preventive maintenance, work order, inventory, purchasing, reporting, free unlimited tech support. Optional: work requestor, e-mail work requestor, training, and system configuration|
4Site Asset Management
|1992; latest version 2006/ $2,200 per user||Windows/Intel clients and server||SQL server or Oracle||Spart-parts inventory control, purchasing, accounts payable, accounts receiveable, general ledger, financial reporting and forecasting, mobile computing, contractor management, commitment tracking|
|Fields & Screens
Work Order Wonder
|1995/ $2,450||Standard desktop PC/ Windows XP||Access or SQL||Property/building/area, tenant detail, vendor detail, employee detail, unscheduled/corrective work order, equipment, tasks, preventive maintenance, inventory, purchasing, reports|
|Indus International Inc.
Indus Asset Suite
|2005/ On-site: $125,000 plus $1,200-1,300 per user. Hosted: $185 per user for 50 users to $24 per user for 1,000 users||Server: IBM zSeries, HP9000, IBM RS/6000, Sun Solaris/ Application server: z/OS with Websphere as application server, HP Unix, IBM AIX, Sun Solaris using Oracle application server||DB2 or Oracle||Asset and work management, materials and procurement, safety and compliance, design engineering|
|Invensys Process Systems
|1986/ Available on request; per concurrent user||Depends on number of concurrent users on the system/ Server: Windows 2000/2003; Oracle database server on supported Unix OS. Client: Windows 2000/XP||Oracle; Microsoft SQL Server||Entity management, procurement, MRO inventory, preventive maintenance, work management|
|Mainstream Software Inc.
CrossForm Main Client
|1995/ Concurrent licenses as low as $1,400 per license||Pentium III or greater class machine running Windows 2000 or Windows XP; 2356 MB RAM or greater; 200 MB free disk space/ Microsoft Windows 98 SE/2000/XP||SQL Server 2000||Help desk/dispatch, preventive maintenance, CRS/client request web site, messenger server, reporting, accounts receivable/accounts payable, inventory and purchase orders|
|1988/$1,195-4,788 annually; no front-end fees||Hard disk: 20 MB or higher. Processor: 2 GHz or higher/ Windows 2000, XP Pro, Windows 2003 Server||MSDE or SQL Server||NA|
|Mapcon Technologies Inc.
|1981/ Starts at $3,200||NA/ Microsoft Windows/Novell||Revelation||Integrated security, work requests, work order, preventive
maintenance work-order generation, human resources and time cards, equipment management including meters and gauges, failure analysis, calibrations, inventory tracking
|1991/ About $3,000 for small site; about $80,000 for large site||Windows-based server with 1.0/2.0+ GHz processor; Windows-based PC with 500 MHz/2.0+ GHz processor/ Windows 2000/XP Pro||SQL Server 2000/2005||xmMobile, pocket PC-based work orders and inspections; xmRequest, network-based work requests; xmWeb, web-based work work requests; xmExec, executive maintenance information management; xmKtrak, key control; xmLabor, labor time entry; xmTtrak, tool management|
|MPulse Maintenance Software
|1995/ $1,250-15,000||Pentium P4 or greater, 1024x768 graphics resolution, 512 MB RAM/ Windows 2000 or Windows XP||SQL Server 2000||Asset management, work-order management, inventory control, requisitioning, management reporting, web-based requesting, e-mail notification, request approval, bar coding, wi-fi access, time tracking|
|2003/ From $999 annually; price based on site count, includes unlimited users||Internet Explorer, latest version; and high-speed internet connection/ Windows environment preferred||SQL||Work-order management, service autopilot work orders, total asset tracking, preventive maintenance autopilot, work-flow distribution, vendor collaboration, dashboard view, work-order pooling assignments, report center, inventory management, budget tracking, unlimited role-based users|
|Phoenix Data Systems Inc.
|1984/ $2,395||Server: Xeon 2.0 GHz, 1 GB RAM, 18 GB SCSI hard drive in Raid-5 configuration, CD-ROM drive. Client: Pentium 4, 2,4 GHz, 128 MB RAM, 10 GB hard drive/ Server: Windows 2000 Server, Windows 2003 Server. Client: Windows XP Professional , Windows 2000 Professional||SQL Server 2000 or higher||Administration, data managers, equipment, work orders, customer service, archive, advanced preventive maintenance scheduling, performance and quality, purchasing, parts inventory, return-parts handling, digital dashboard, dispatch center, resource manager, equipment-replacement forecasting|
SPL Enterprise Asset & Work Management
|1995/ Base license, $80,000; plus $4,000 per concurrent user, eight-user minimum||PC, web application server, database server/ Windows||Oracle||Asset management, work and maintenance management, inventory and materials management, purchasing/procurement, operational accounting, contracts, document control, project and budget tracking, reports and analysis, administration, transaction logs, wireless bar coding, geographic information system integration, web-based supplier registration|
SMART Suite of Mobile Products
|1995/ Varies||Server/Mobile device/ Proprietary||NA||Work manager, inventory, auditor, inspections, rounds, turn-around tracking, information technology asset management|
|2006/ About $2,500||Work station/server, depending on number of users/ Windows XP Pro or Windows 2000/2003 Server||MySQL||Work requests, equipment/location preventive maintenance based on run-time hours/occupancy, dispatcher's view, two-way text function, bar-code security rounds, reporting|
|1999/ $5,000-$200,000||Ranging from single PC to network, Citix, internetportals, PDAs, wireless/ Windows 98/XP/2000/2003 Server||SQL Server||CMMS, asset management, inventory management|
|TMA Systems LLC
TMA Enterprise and Web TMA
|1988/ Subscribe: $100-900 per month.Buy: $10,000-750,000||Industry standard compatible/ Windows and MAC OS||Oracle, SQL Server||Work Order Management, Preventive Maintenance Management, Equipment Management, Asset Management, Building/Space Management, Materials Management, Vehicle Management, Project Management, Contract Management, Hazardous Material Management, Safety and Risk Management, Inventory Management, Sales Orders, Training Management, Human Resource Management, Refrigerant Management, Report, Charts and Graphs|
|1985/ NA||32 MB RAM/ Windows XP; also Windows 98, ME, NT, 2000||FoxPro||Work request management, work order management, preventive maintenance scheduling, equipment management, facilities management, inventory management, purchasing and receiving management, labor management|