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Municipal Projects Manager - Facilities Management Job Post

Job Type: full time

Location: CA

Role: Supervisor/Manager
Apply at: https://www.governmentjobs.com/careers/carlsbad

Description: Carlsbad -The Community: This nearly 40 square mile city is ideally situated in north San Diego County with an approximate population of 115,000. It offers a great climate, beautiful beaches, lagoons, and abundant natural open space. World class resorts, family attractions, well planned neighborhoods, a diverse business sector and a charming village atmosphere combine to create the ideal California experience.

The Branch: The Public Works Branch is responsible for planning, providing, and maintaining infrastructure that supports Carlsbad`s excellent quality of life. The department includes a variety of departments including Administration, Environmental Sustainability, Fleet & Facilities, Construction Management & Inspection, Transportation and Utilities. More than 173 full time staff support the department which also has an annual budget of $90 million, along with a total CIP appropriation of $243.9 million.

The Position: The Municipal Projects Manager (MPM) position resides in the Construction Management & Inspection Department of the Public Works Branch. The position is responsible for the construction management of Capital Improvement Projects from the Transportation, Utilities, CMWD and Parks & Recreation departments as well as private development. The position is responsible for managing multiple construction projects, coordinating inspection and testing activities, and ensuring compliance with permit and storm water regulations. The MPM position supervises classified staff as well as consultants and works closely with inspectors and various city staff to ensure projects are completed in accordance with city standards.

Recruiting Process: If selected to move forward in the recruiting process, there will be an in-person oral board panel interview on November 30, 2023 and if selected, a second department level interview on December 4, 2023.

DEI Statement: The City of Carlsbad embraces diversity, equity and inclusion in the workplace and recognizes the vital relationship of a culturally diverse, engaged work environment and innovative excellence. A diverse, equitable and inclusive work climate comprises personal experiences, values, and views shaped from differences of culture and circumstance. Our organization appreciates belonging, creativity, recognition and retention of its employees and is committed to hiring and developing motivated, productive, and talented employees who provide services and enhance our quality of life. We work to embrace open and equitable access to opportunities for learning and development as our responsibility and goal.

Key Responsibilities:

Plan, direct, coordinate, manage and drive municipal forward.

Manage, mentor and coach direct reports.

Provide leadership and direction to support division and department goals.

Evaluates needs, vendors and request for proposals.

Plans and directs implementation efforts.

Manages the selection and negotiation for consultant services.

Coordinates and administers the work of project contractors and consultants; provides documentation of all project-related discussions and meetings.

Monitors permit mandates, conditions and stipulations and ensures they are incorporated in the project design.

Negotiates and resolves construction disputes and participates in construction claim defenses.

Evaluates and negotiates capital project change orders and draft change orders

Collaborates with staff and management across the organization and with outside third parties to clearly identify, explain and communicate their project involvement, project goals, expectations, objectives, policies, priorities, and tasks.

Develops, manages and ensures the scope of contract services.

Conducts difficult policy, organizational, and fiscal-related analytical studies and reports.

Prepares estimates of project costs for competitive bidding and budgeting purposes.

Attends and makes presentations at City Council and other public meetings.

Generates staff reports, exhibits and supporting documentation for City Council.

Manages capital project budgets.

Manages multiple projects simultaneously.

Administrative management of project documents.

Coordinates activities with other city departments and other public and private agencies.

Represents the department and city by attending meetings, public events, and speaking engagements; attends staff meetings; schedules and coordinates project meetings and appointments.

Ensures materials, equipment and supplies are purchased or supplied in accordance with city and department standards.


Knowledge of:

Methods and techniques of research, analysis, and report presentation.

State and federal laws and statutes relating to public works administration.

Best practices in municipal construction projects for public facilities and major and on-going capital improvement construction projects.

Techniques for preparing designs, plans, specifications, estimates, reports, and recommendations related to public works.

Principles of public works and construction management.

Design management principles and practices as applied to municipal public works and construction, including planning and development, design and construction, and

operation and maintenance of vertical and horizontal projects.

Alternative delivery methods especially design build.

Private grading, public improvements, construction, right-of-way permit work.

Capital project construction contracts.

A broad breadth of public works construction materials and practices including those for potable, sewer and reclaimed water improvements.

Contract documents including Notice Inviting Bids, Contract, Special Provisions, and construction plans.

Standard specifications for public works construction and construction cost estimating.

Ability to:

Provide administrative and professional leadership in municipal project programs and construction management activities.

Analyze data, make recommendations, prepare reports, and make presentations.

Coordinate complex construction contracts and activities; maintain record keeping for construction.

Maintain and administer grading and improvement agreement tracking program for private development; manage capital project contracts; ensure projects completed on schedule, within budget and without claims.

Manage and supervise consultant project management, inspection, materials testing, and survey services; monitor consultant budgets and recommend approval of consultant payments.

Read and interpret engineering plans, specifications, bid documents and contracts.

Develop and implement goals, objectives, policies, procedures that are consistent with the city`s goals and objectives.

Initiate, plan and complete work with a minimum of direction and control.

Research, assimilate and analyze large quantities of information, recognize substantive issues, identify options, project consequences, and develop sound conclusions and recommendations.

Properly interpret and make decisions in accordance with laws, regulations, and policies.

Work cooperatively with management staff, employees, and others.

Establish and maintain effective relationships with public groups, organizations, and other governmental agencies.

Exercise good judgment, flexibility, creativity, and sensitivity in response to changing situations and needs.

Work well under pressure to meet deadlines.

Communicate effectively and professionally with members of the public.

Implement and follow department policies and procedures.

Experience & Education:

Any combination equivalent to the education and experience that could likely provide the required knowledge and abilities is qualifying.

Equivalent to a bachelor`s degree from an accredited college or university with a major related to construction management or other related specialization, and five to seven years of increasingly responsible experience related to assigned competency; at least two years of supervisory experience and two years of experience working with construction management contractors.

Highly qualified candidates may possess professional credentials in the field of engineering and/or construction management, such as:

Professional Civil Engineer

Leadership in Energy & Environmental Design, LEED

Certified Construction Manager, CCM designated by CMCI
Apply at: https://www.governmentjobs.com/careers/carlsbad

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