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Facilities and Fleet Specialist - Facilities Management Job Post

Job Type: full time

Location: CA

Role: Facilities Executive
Apply at: https://www.sswd.org/Home/Components/JobPosts/Job/93/638


Examples of Essential Duties

The following duties are typical for this classification. Depending upon the assignment, the employee may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Management retains the right to add, remove, or change duties at any time.

- Maintains and inspects District-owned facilities; provides technical expertise and direction regarding complex building maintenance and operation functions; oversees building maintenance performed by contractors.

- Maintains the District’s fleet, including maintaining vehicle and equipment maintenance schedule; makes arrangements for major repairs and maintenance; performs minor vehicle and equipment repairs; maintains the operation of a computerized system for tracking the maintenance of vehicles and equipment.

- Monitors and reviews service contracts and agreements; ensures appropriate contracts are in place, including preparing Requests for Proposals (RFPs), reviewing bids, interviewing bidders, negotiating as necessary, and recommending contract be awarded to the appropriate responsible bidder.

- Prepares budget, including justification for services, labor, materials, and related resources for facility and fleet projects and programs; prepares cost estimates for budget recommendations; monitors and controls expenditures; oversees approved equipment and accessory purchases.

- Performs general building maintenance duties including light carpentry, painting, masonry, electrical work, mechanical work, plumbing work, and other general minor repairs and preventive maintenance at all District facilities.

- Administers the surplus property program. Collects inventory surplus items, determines value, and handles all aspects of sale and collection of sale proceeds. Ensures timely disposal of surplus vehicles and equipment in accordance with District Policies and Procedures.

- Maintains landscaping at all District facilities including reviewing work done by landscape contractors, and monitoring and performing light repairs to irrigation system.

- Oversees building security, including responsibility for security service contract.

- Orders and issues employee uniforms and equipment.

- Oversees the monitoring, operation, testing, and inspection of facility fire protection systems; coordinates the servicing of District fire extinguishers; ensures systems are in proper working condition and in compliance with State and Federal regulations.

- Monitors Business Environmental Resource Center (BERC) guidelines in an ongoing effort to reduce the District’s carbon footprint.

- Tracks and reports running hours of all portable equipment over 50 HP to the Air Resources Board (ARB) and uses the ARB on-line reporting system, DOORS, to comply with reporting requirements under the “Regulation for In-Use Off-Road Diesel Fuel Fleets.”

- Provides forklift training and certification for all field staff and tracks certification renewals and requirements.

- Expedites procurement of needed materials and supplies during emergency situations.

- Verifies accuracy of shipments, reports problems and/or discrepancies to vendors, and verifies accuracy of amounts billed against the bid/quote prices.

- Organizes the delivery of purchased items.

- Completes assigned paperwork and creates written reports as assigned.

- Complies with all District policies, procedures, rules and regulations including all safety standards.

- Maintains regular attendance and adheres to prescribed work schedule to conduct job responsibilities.

Minimum Qualifications

Knowledge Of:

- Methods, tools, equipment and materials commonly used in general maintenance and repair work.

- Basic electrical and plumbing repair methods.

- Operation of mechanical and motorized equipment.

- Basic industry terms.

- Basic accounting procedures.

- Proper work safety standards.

- Common office computer software and database programs, including the Microsoft Suite of Programs (Word, Excel, Outlook, Access and PowerPoint), and Fleet Maintenance software.

Ability To:

- Oversee and inspect a variety of work assignments in the maintenance and repair of District facilities, landscaping and equipment.

- Operate motor vehicles, forklift and various power-driven equipment.

Maintain accurate records and prepare reports.

- Follow directions, both verbal and written.

- Communicate clearly and concisely, both orally and in writing.

- Deal tactfully and courteously with the public.

- Follow oral and written directions.

- Establish and maintain cooperative working relationships with co-workers, outside agencies, vendors, consultants/contractors and the public.

- Pass pre-employment physical, drug/alcohol testing, and background check.

Experience and Education:


- Two (2) years of increasingly responsible experience in fleet or building maintenance.


- High school diploma or equivalent.

License and/or Certifications:

- Valid California Driver’s License issued by the Department of Motor Vehicles.

- Proof of good driving record as evidenced by freedom from multiple or serious traffic violations or accidents for at least two (2) years duration. The driving record will not contribute to an increase in the District’s automobile rates. Individuals who do not meet this requirement due to a physical disability will be considered for accommodation on a case-by-case basis.

-State of California Certified Forklift Instructor Certification or ability to obtain certificate within 1 year of employment.

Compensation and Benefits

$30.83—$38.54 per hour ($64,134.89—$80,168.61 annually)

Plus a competitive benefits package including CalPERS retirement (2% @ 55 for Classic tier and 2% @ 62 under 2013 PEPRA) and employer-paid medical, dental, vision, and life insurance; voluntary deferred compensation and flexible benefit plans; educational reimbursement program; and paid vacation and holidays.

How to Apply:

To be considered for this position, candidates are required to submit a cover letter, resume, and SSWD application to sswd-hr@sswd.org. Please include your name and “Facilities and Fleet Specialist” in the subject line of your email.

Applications and more information can be found at www.sswd.org.

In order to be considered for the position, all three documents must be submitted.
Apply at: https://www.sswd.org/Home/Components/JobPosts/Job/93/638

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