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Director of Facilities Ops and Maint - Facilities Management Job Post

Job Type: full time

Location: NH

Role: Facilities Executive
Apply at: ssolberg@cardigan.org

Description: Overview

Cardigan Mountain School (CMS) is a junior boarding school for approximately 225 boys in grades six through nine, located on 367 acres in rural NH. The campus has 40 major buildings (350,000 sf), full athletic venues, and its own water and wastewater systems.

CMS seeks a skilled and experienced professional to manage the operations and maintenance of the School’s physical plant. The position is a 12-month, full-time, exempt position, and requires some weekend and evening hours. Reporting to the CFO/Assistant Head of School, the Director of Facilities Operations & Maintenance (DFOM) is responsible for proactive oversight of the School’s physical campus, including maintenance, repair, and improvements of all buildings, security, school-owned residences, grounds, water system, athletic fields, vehicles, and other equipment. This position manages our facilities staff, including skilled trades, grounds, and housekeeping. The DFOM will work closely with Director of Planning & Construction in the planning and execution of campus projects outlined in the Strategic Plan.


Personnel Management

• Provide leadership, mentoring, and day-to-day guidance of the facilities staff, including skilled trades (6), grounds crew (3), and housekeeping (8), and admin assistant (1), including hiring and evaluation.

• Coordinate training, credentialing, and professional development for all members of the facilities department.

Facilities Management - Operations

• Manage the School’s work order system.

• Oversee the daily cleaning and care of all buildings.

• Coordinate department response to emergencies and after-hours trouble calls, including fire and utility alarms, and storm event management.

• Oversee campus physical security, including access control systems, locks, and keys/fobs.

• Organize, schedule, oversee, and document regular preventative maintenance and repairs on mechanical, electrical, plumbing, HVAC, vehicles, security, safety, and monitoring systems.

• Recommend and manage annual operating budget for facilities, including reviewing invoices, budget reports, and managing and controlling expenditures.

• Oversee compliance with, and documentation of important special programs including: hazardous materials management, environmental compliance programs, campus fire safety, and student transport vehicles.

• Communicate regularly and clearly with the School’s administrative officers on matters regarding the department and the condition of the School’s physical plant.

• Actively participate in strategic campus planning discussions, and coordinate with Director of Planning & Construction for planning and construction of capital projects.

Special Events

• Work closely with Admissions, Development, and program leadership to manage and execute key logistics essential to the success of various on-campus events including Registration, Family Weekends, Commencement, and special events for applicants and alumni.

• Work with program leadership to support academic year, summer session, and summer camp transitions.

• Support seasonal transition activities, including rink and waterfront set up and takedown.


The ideal candidate will possess the following qualifications:

• A Bachelor’s or Associate’s degree in Engineering, Architecture, Facilities Management, Construction Management or related degree is strongly preferred, or an equivalent combination of work experience and training. A minimum of 10 years of relevant experience in a senior facilities management role in a complex, multi-building campus setting like an independent school, college/university, or hospital.

• Experience with personnel management, to include direct supervision of trades personnel in the construction and operation of buildings. Have demonstrated experience with hiring, training, direction, evaluation, recognition, and discipline of employees.

• Experience with modern building construction, operations, and maintenance work, to include procedures, techniques, materials, tools, and equipment. Experience with the construction, operation, and maintenance of modern building mechanical, electrical, and communications systems.

• Experience with grounds operations and maintenance work to include procedures, techniques, materials, tools, equipment, etc.

• Experience with housekeeping work to include procedures, techniques, materials, tools, equipment, etc.

• Ability to manage complex, small scale construction projects, to include preparing scopes of work and estimating, obtaining permits, ordering materials, scheduling and coordinating contractors, approving payments, and completing final project documentation.

• Experience with environmental compliance programs, to include inventory, inspections, and reporting, and communicating with state and federal agencies as may be required.

• Experience with modern office administrative practices. Have good skills with the use of office programs such as word processing and spreadsheets, and be proficient in the use of e-mail and the internet on fixed and mobile devices.

• Experience with establishing and managing annual expense budgets.

• Ability to work independently, plan, set priorities, efficiently schedule his/her own workday, and readily adapt as needed to meet changing priorities and the needs of the school.

• Ability to establish and maintain effective working relationships with other school employees and the ability to effectively and professionally communicate with trustees, faculty, staff, and parents.

• Strong cross-cultural competencies, and a commitment to inclusive and equitable practices, building and supporting an inclusive community, and demonstrating an uncompromising respect for differences.

Selection Process

Send a résumé and letter of interest to Steve Solberg, CFO and Assistant Head of School (ssolberg@cardigan.org).

We will be reviewing résumés through October 31.

School transcripts and letters of recommendation are not required at first, but will be required after preliminary screening. No phone calls please. All documents sent should be in Adobe.pdf format.

An onsite interview is required. Criminal background checks are performed on all new hires.

A package of more detailed information about Cardigan’s campus/facilities and department will be distributed to those selected for an initial interview.

Cardigan Mountain School is an equal opportunity employer, and will not discriminate, or tolerate discrimination, against any employee or applicant in any manner prohibited by law.

Apply at: ssolberg@cardigan.org

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