Building Operating Management

Facility Management Survey: Master Plans



Last of a 5-part article on how facilities can effectively execute master plans to stay ahead of the game


Survey Results on Master Plans

1. What is the primary type of space you are responsible for? R=372
K-12 Schools: 19%
Multi-tenant office: 15%
Healthcare: 15%
Higher Education: 13%
Owner-occupied or single tenant office: 10%
Government: 9%
Retail: 4%
Hospitality: 3%

2. Are you responsible for any manufacturing space? R=370
Yes: 14%
No: 86%

3. How large is your portfolio? R=370
Less than 250,000 square feet: 23%
250,000 to 499,999 square feet: 22%
500,000 to 999,999 square feet: 22%
1 million to 4,999,999 square feet: 23%
5 million square feet or more: 10%

4. Does your organization have a plan for facilities that includes specific buildings and/or pieces of equipment and that looks forward at least two years (e.g., master plan, strategic plan, capital plan, capital renewal, energy management plan, real estate plan, etc.)? R=371
Yes: 81%
No: 19%

5. How many years does the plan cover? R=277
2 to less than 3 years: 11%
3 to less than 5 years: 43%
5 to less than 10 years: 33%
10 years or more: 13%

6. Which of the following are the highest priorities in the plan? R=277
Reducing the energy costs of facilities: 59%
Construction/renovation planning: 56%
Capital renewal/reducing deferred maintenance: 54%
Replacing equipment at the end of its life cycle: 52%
Aligning facility operations and strategies with business mission and goals of overall organization: 42%
Improving the overall sustainability of facilities: 42%

7. How frequently do you review the plan to see if your organization is on target? R=276
Once per quarter: 27%
Once per year: 57%
Every 2-5 years: 12%
Never: 4%

8. How long has it been since the plan was created/updated? R=276
One year or less: 59%
More than a year to 2 years: 19%
More than 2 years to 5 years: 12%
More than 5 years: 10%

9. Are other departments involved in developing the facility plan? R=275
Yes: 83%
No: 17%

10. How long has your organization had a facilities plan? R=252
Five years or less: 30%
More than 5 years to 10 years : 24%
More than 10 years: 46%

11. On a scale of 1 to 5, how significant are the following challenges to developing and implementing the plan? (1 is not an issue at all; 5 is a very significant challenge.) R=255

Challenge Avg. Score
Funding for projects
1
5%

13 Responses
2
14%
34 Responses
3
23%
58 Responses
4
25%
64 Responses
5
33%
84 Responses
3.68

253 Responses
Getting top management buy-in for the plan
1
17%
44 Responses
2
27%
69 Responses
3
25%
64 Responses
4
23%
57 Responses
5
8%
21 Responses
2.77

255 Responses
Getting input from other departments
1
18%
46 Responses
2
30%
75 Responses
3
30%
76 Responses
4
15%
39 Responses
5
7%
18 Responses
2.64

254 Responses
Educating those involved in the planning process
1
16%
40 Responses
2
33%
84 Responses
3
29%
73 Responses
4
17%
44 Responses
5
5%
13 Responses
2.63

254 Responses
Facility staff time
1
19%
49 Responses
2
30%
77 Responses
3
25%
62 Responses
4
22%
55 Responses
5
4%
11 Responses
2.61

254 Responses
Communicating the plan outside the facility dept.
1
29%
73 Responses
2
28%
70 Responses
3
25%
64 Responses
4
15%
39 Responses
5
 
3% 8 Responses
2.37

254 Responses
Communicating the plan within the facility dept.
1
50%
127 Responses
2
26%
67 Responses
3
14%
35 Responses
4
7%
18 Responses
5
 
3% 7 Responses
1.86

254 Responses

12. How frequently are projects funded in the year scheduled in the plan? R=255
Almost always : 29%
More than half of the time: 27%
About half of the time: 22%
Less than half of the time: 16%
Rarely: 6%

13. Do you think the plan is effective? R=255
Yes: 87%
No: 13%

 

When There Is No FM Master Plan

Responses to the following questions came from facility managers who said they did not have a plan of two or more years.

Do you think it would be valuable to your organization to have a facility plan that includes specific buildings and/or pieces of equipment and that looks forward at least two years? R=63
Yes: 60%
No: 13%
Not sure: 27%

Which of the following are the highest priorities in the plan? R=63
Replacing equipment at the end of its life cycle: 49%
Reducing the energy costs of facilities: 48%
Capital renewal/reducing deferred maintenance: 40%
Improving the overall sustainability of facilities: 37%
Construction/renovation planning: 33%
Aligning facility operations and strategies with business mission and goals of overall organization: 22%
Plan not needed: 11%

Has your facility department attempted to create a facility plan that includes specific buildings or pieces of equipment and that looks forward at least two years? R=63
Yes: 40%
No: 60%

What is the biggest obstacle to your facility department creating such a facility plan? R=63
Facility staff time: 28%

Getting top management buy-in for the plan: 27%
Educating those involved in the planning process: 21%
Getting input from other departments: 2%
No need for plan: 22%




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  posted on 11/7/2015   Article Use Policy

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