Critical Facilities Summit

3  FM quick reads on cmms

1. CMMS: Five Commonly Underused Functions


This is Chris Matt, Managing Editor of Print & E-Media, with Maintenance Solutions magazine. Today's tip is identifying the most underused functions of a CMMS.

Computerized maintenance management systems, or CMMS, are among the most powerful tools managers have for achieving maintenance and engineering goals. But a handful of commonly underused CMMS functions exist, and managers should keep them in mind during the specification process and after the CMMS is operating.

First, a Web-request system. Many organizations do not push customers to use these modules because they prefer to take work-order requests over the phone and perform data entry manually. But allowing customers to make requests via the Web creates real-time savings and status updates, and it gives customers the ability to track their requests and view costs any time.

Preventive maintenance, or PM. Many CMMS have a PM module, but few organizations use it to perform predictive-maintenance tasks, including infrared thermography, leak detection, and vibration and oil analysis. Many organizations use preventive and predictive interchangeably, but they are two different types of tasks the same PM module can generate.

Warehouse and inventory control. This feature allows: documentation with purchase orders; receipt of parts into warehouses; charging of parts to work orders; and selling parts to other departments via sales orders. The warehouse and inventory control module is even more useful when combined with the PM module.

Timekeeping. Most technicians punch a time clock, but many managers do not break down that time by the hours and minutes technicians spend on specific jobs. Using the timekeeping function helps managers better understand the way technicians use their time. The number of hours on a work order is a major element in the cost of a job, so linking work-order time to the actual available hours in a workday makes sense.

Finally, human resources. These modules track everything from managing position-control numbers to promotions and certifications. Managers also can use this module to monitor charge rates, which should include benefit and overhead costs.


2.  CMMS: The Role of Custom-Report Generators

This is Chris Matt, Managing Editor of Print & E-Media with Maintenance Solutions magazine. Today's tip is the role of custom-report generators in computerized maintenance management systems, or CMMS.

Once specifiers are certain a new CMMS will ensure proper data entry and timeliness, the next step is making sure it allows managers to analyze the data to make continuous improvements.

Reporting is probably the most important functionality in any CMMS. Companies spend a great deal of money to ensure they can get appropriate information to consider when making meaningful decisions. The ultimate goal is to see the investment in a CMMS return in the form of operational savings, such as reduced labor costs.

An important reporting feature is the ability to quickly and easily generate custom reports. Too often, managers find they cannot get the exact data when they want it and in the format they need it, and they find they need reports the CMMS was not set up to produce initially. But as managers use the system, they realize the type of information they need, and custom reports become an important function.

Some CMMS lack the functionality to produce custom reports, while others require a third party's complex software and programming knowledge. An effective CMMS features a custom-report generator that relatively inexperienced CMMS users can employ to easily write custom reports.

3.  MRO Storeroom Management

This is Chris Matt, Associate Editor of Maintenance Solutions magazine. Today’s tip is effective MRO storeroom management.

For the MRO purchasing function to be efficient and effective for ordering parts, standard storeroom elements must be in place to provide the essential groundwork. That foundation includes the following elements:

*First, an effective computerized maintenance management system, or CMMS. The software has an inventory module with bar-code capability to handle and process all MRO-parts tracking functions.

*Second, an MRO-parts storeroom should be clean, organized, labeled, well stocked, and well run.

*Third, restricted access. Managers know parts in the storeroom keep facilities equipment operational and productive. Storeroom security ensures parts required for maintenance are available when needed.

*Fourth, parts accountability. No technician should be able to simply walk in and out with items they need. Storeroom operators must account for and track every part that comes into and goes out of the storeroom.

*And finally, a trained operator, clerk or attendant. The operator manages all aspects of storeroom operations and communicates well with the purchasing and maintenance departments.


RELATED CONTENT:


cmms , software , maintenance and operations , pm , preventive maintenance , inventory management , inventory

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