ToolFleet is simple, efficient maintenance-management software.

Screengrab of ToolFleet software application

Easy-to-use CMMS on a budget!

  • Optimise inspection and service intervals - Automatic scheduling helps prevent the untimely demise of your assets, as well as preventing over-zealous servicing.
  • Streamline processes - All your staff can easily access and update asset data, anywhere, any time. Engineers then have easy access to all the information they need, allowing them to prioritise and organise themselves properly.
  • Control risk - Helps prevent expensive accidents, by reducing the risk of defective plant (assisting compliance with PUWER and LOLER regulations). Helps achieve standards such as ISO 9001OHSAS 18001, and ISO 14001.
  • Interface with it online or on paper - Accessible anywhere with an internet connection (including your mobile), on Android, Apple Mac, PC, PDA, etc. The paper forms it produces are an essential feature, for use by less tech-savvy staff, for sites with no internet connection, and for harsh environments. You can also download copies of your info in Excel format, for use offline.
  • Value - It’s an efficient little bit of software, so our prices are considerably cheaper than our competitors’ offerings. Yay!

ToolFleet process diagram - capture efficiency with online database application

The way it works

  • Harness your asset information - Your staff log any problems they encounter into the system, setting target-dates and categorising the importance of each issue. The system automatically prioritises these “alerts”, so that the most important and urgent repairs and suchlike get dealt with first.
  • Schedule preventative maintenance - By inputting each model’s various service and inspection frequencies into the system, it then automatically schedules and prioritises all ongoing servicing and inspections.
  • Ease of use - Nothing to install, and it’s free to set up an account, so you can try before you buy (see our costs page). Easy to use, with intuitive navigation, on-screen instructions, online ‘how-to’ guides, and one-click-sort-and-filter. If you have your assets listed in a spreadsheet or database form already, you can easily import them into ToolFleet using our ‘batch’ upload facility.
  • Versatile - Suitable for any type of vehicle, machine, tool, building, or other piece of equipment.
  • Unlimited users and locations, at no extra charge.

Who is it for

  • Contractors - Ideal for small to medium-sized firms needing a simple, easy to use solution.  Scales up effortlessly to larger organisations as well.  Perfect for building firms, grounds-maintenance contractors, civil engineers, municipal organisations, fleet operators, etc.
  • Facilities managers - Makes it easy for all the staff in your organisation to log a request, when they find problems with your building or assets.  Makes it easy for you to prioritise and schedule all your organisation’s inspection and maintenance tasks.

Visit our website for free resources, top tips, and advice on how to organise and manage your maintenance system.  You'll also find detailed instructions on how to use the software.


5a Gremista Industrial Estate
Lerwick, Shetland ZE1 0PX
Fax: 0871 714 2017



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ToolFleet - Easy CMMS.